About

Seller Registration

Is Rendez-vous Canada by invitation only?

Yes, Rendez-vous Canada is by invitation only and is not open to the public. Please view our selection criteria for more information.

Can I purchase a ticket for one of the evening functions only?

No, Rendez-vous Canada does not sell tickets to official social functions. All social events are included in the delegate registration fee.

Can I bring a guest?

No, since Rendez-vous Canada is by invitation only. There is no spousal or child program.

Can I register as a seller without a booth package?
No. The primary delegate and booth package is a pre-requisite if the Seller company wants an additional delegate registration. Sellers cannot register as an additional Seller delegate without having a booth.

How can I purchase a one-day seller registration?
One-day registrations for Sellers are available as of March 6, 2023. The company registration contact will be able to purchase one-day registrations through their MyRVC Portal. Note there is an early bird fee until April 15; after that date, late fees apply.

When can I pick up my badge?

Delegates can pick up their badges from the registration desk on Tuesday, May 30 from 8am to 6pm; Wednesday May 31 from 7 am to 5 pm; Thursday June 1 from 8am to 5 pm; and Friday June 2 from 8 am to 5 pm.

What happens if I lose my badge during the event?

Delegates can come to the registration desk for a new badge. A replacement fee of $200 will apply.

How do I change my company name?

Please email rvc@rendezvouscanada.ca to change your company name. Please note this will also be reflected on your booth sign on the marketplace floor. Company names cannot be changed after March 31 due to developing signage.

What is the deadline to register an additional delegate?

You can register an additional delegate to your company registration until May 18, 2023. Note there is an early fee until March 10; after that date, late fees apply.

When is the Marketplace open?

The Marketplace is open May 31, June 1 and June 2 from 8:30 am to 5 pm.

Appointments

When can I begin requesting my appointments?

Appointment requests are made on a priority basis. TIAC members can begin requesting appointments on March 27 as part of the TIAC Member Advantage Program. Buyers and all other Sellers can begin requesting their appointments on April 10.

How many appointments can I book?

You can book a maximum of 78 appointments or 26 appointments per day.

How long is each appointment?

All appointments are 12 minutes in length with 3-minute breaks in between.

When will appointments be shared?

Appointment schedules will be posted to your MyRVC Portal on May 8.

Logistics

Where is Rendez-vous Canada 2023 taking place?

In 2023, Rendez-vous Canada will be held at the Québec City Convention Centre
1000, boul. René-Lévesque Est
Québec (Québec)
G1R 5T8

What is the dress code?

Business or business casual.

Is there wireless internet available at Rendez-vous Canada?

Yes, WiFi will be available throughout the Québec City Convention Centre and inside the Marketplace. WiFi is also available at all official Rendez-vous Canada host hotels.

Where can I find an attendee list?

The online directory will be available to all registered Rendez-vous Canada delegates as of March 27, 2023 through your MyRVC Portal. Attendee lists are not available to the general public.

Where can I find the Marketplace floor plan?

The Marketplace floor plan will be available online in April 2023.

Where can I find the schedule of events?

The latest schedule of events can be found here.

Are half-booths shared with another seller?

Half booths will encompass a 4’ wide x 10’ deep space with 3’ tall pipe and drape on each side and 8’ pipe and drape at the back. The term half booth is used to describe (1) full booth being split into (2) spaces.

Do I require liability insurance as a seller? If so, what is the amount I must possess?

Yes, you are required to have a $2 million minimum liability insurance. You must be able to provide proof of your liability insurance at anytime to the RVC Project Office.

Where can I find RVC 2023 Booth Policies & Guidelines document?

The RVC 2023 Booth Policies and Guidelines can be found here.

Where can I find the Exhibitor Kit and order services from?

The Exhibitor Kit and order services forms are found here.

Where can I find information about your COVID-19 Policy?

Information about the latest COVID-19 information can be found here.

What is the format of RVC 2023?

RVC 2023 is taking place in person and will be a seller-seated format.

What roles do Destination Canada and the Tourism Industry Association of Canada (TIAC) play?

Destination Canada holds the official mark for Rendez-vous Canada and has been responsible for the event since 1977. Since 1998, Rendez-vous Canada has been managed by the Tourism Industry Association of Canada (TIAC) on behalf of Destination Canada, including provincial, territorial and municipal/regional tourism authorities and the private sector.

How many seats are there at each lunch table?

There are 10 seats available at each table.

Travel & Accommodations

Are there airline discounts available for Rendez-vous Canada?

Yes, Rendez-vous Canada has negotiated discounts for travel to and from Québec City. Learn more on the “How to Get There” page.

Does RVC offer discounts on car rentals?

Yes, Rendez-vous Canada has negotiated discounts on car rentals within Québec City. Learn more on the “How to Get There” page.

Does RVC offer special hotel rates for delegates?
RVC has 13 official hotels with special rates for sellers. All details can be found on the “Where to Stay” page; including the hotel name, booking details, and distance to the Québec City Convention Centre.

RVC’s discounted room rates can be reserved on a first-come, first-served basis as long as availability lasts. We encourage Sellers to book accommodation at one of our official RVC Host Hotels.

Sellers have until April 21, 2023, to book their hotel reservations, after which the hotel rooms and pricing will subject to availability.

Buyers can only purchase a hotel accommodations package with their Rendez-vous Canada registration. Accommodation packages include four (4) nights’ room and tax (check in: May 29, 2023 / check out: June 2, 2023). Additional nights may be purchased at RVC discounted rates and are subject to availability. Please contact rvc@rendezvouscanada.ca for more information.

How far is the airport from the Québec City Congress Centre?

Approximately 20 minutes.

How far is the train station from the Québec City Congress Centre?

Approximately 10 minutes.